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Index > Operations Policies > Computer Disposal Policy

Computer Disposal Policy


A department may want to dispose of computer-related equipment that is no longer useful for any of the following reasons:

  • Cannot provide basic level of service
  • Hardware is unused
  • Can not be upgraded to handle required software/hardware
  • Damaged or broken
  • Requires costly repairs
  • Replaced with new computer

Computer related equipment meeting any of the above criteria would be considered surplus. Departments having surplus equipment should not trickle-down, sell, recycle, or dispose of equipment without first contacting your departmental technician or calling the Service Desk (x6106) or send email to

Based on ITS/Departmental Technician's assessment, equipment will be categorized:

1. Trickle-down

Surplus computer equipment with useful life will be redistributed to a location within the College that can make use of the equipment. In this case, the computer is put back into service somewhere else on campus. (The trickle-down policy, which is currently under review, will be redistributed to the community early in April.)

2. Resell

Working equipment that cannot be put back into service to the college will be sold through the Metcalf Store. ITS will ensure the hardware is cleared of all software licensed to the college and any data left by the previous user. The equipment will be sold with the original operating system 'as is' on a first-come, first-served basis according to the conditions of sale on the RISD Asset Management Agreement.

3. Recycle

Hardware that cannot be sold and can no longer be used, but has useful parts, will be dissembled for those parts.

4. Disposal

If it is determined that computer equipment cannot meet any of the above categories, facilities will dispose of the equipment in compliance with all state and federal laws. RISD makes every effort to be environmentally responsible.

Revision history

This policy was approved as of: 10/29/2015

This policy was last reviewed/modified on: 7/22/2020


Issuing Office

IT Services

Responsible Officer

Senior Vice President of Finance and Administration