Once an instructor files the grades for a class (via WebAdvisor) with the Registrar’s Office, the grades are recorded on the student's permanent record and may change only by following the grade change rules and procedures outlined below. A student who is not satisfied with their grade may appeal it by following the grade appeal procedure.
If a grade change is requested by an instructor, the following policy applies:
- The acceptable reasons for a grade change on a student’s record include:
- Clerical error (the grade as reported was not the grade which the student had earned and which the instructor intended to give).
- Incomplete or misleading information (the grade as reported was based on information which later proved to be misleading or incomplete).
- In the event that a grade change is requested by an instructor, a Grade Change Form must be submitted to the Registrar. When an incomplete grade is replaced by a regular final letter grade the instructor’s signature alone is sufficient. When a regular final letter grade is replaced by another, the signature of the instructor’s Department Head must accompany the instructor’s signature.
- No regular letter grade may be changed more than 60 days after the last day of the semester for which it was awarded without the approval of the instructor, Department Head, and the Dean of the Division within which the course was offered.